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HR Check Up

The information that you provide in response to the HR Check Up will be kept completely confidential.

Contact Information

Contact Name
Title
Company Name
Phone
Email

Business vitals

Business type (NAICS)
Number of full time employees
Number of part time employees
Number of contract or temporary employees
Annual revenue
Customer type
Your company’s geographic market

How are HR matters addressed currently in your organization?

We employ a full-time HR professional(s). HR is covered by our office manager or another individual with dual responsibilities. HR is covered by one of our company’s principals. Professional Employer Organization (PEO) HR Consultant Other (please specify)

Indicate outsourcing services your organization currently uses:

Recruiters/headhunters Placement/temporary services Professional Service Organization (PEO) Payroll provider HR Consultant Benefits broker Training consultants Executive coaches Other (please specify)

What changes did your company make as a result of the economy?

No changes were made Cut training budgets Laid off employees Closed an office Increased medical insurance deductible Salary freeze Other (please specify)

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Business Goals and Objectives

1. What are your most pressing HR concerns? (check all that apply)

Budget constraints      Experiencing growing pains Layoffs Increasingly dispersed workforce Demand for flexible work schedules Motivate and engage employees Mergers/Acquisitions Increasing health care costs Employee morale issues Performance Management Facing contraction Limited talent pool Compliance-related issues Stagnant wages Employee retention Other (please specify)

2. What is your organization’s top three HR goals or objectives?

Recruitment Employee Training Staff Development Employee Engagement Benefits Compliance Mergers/Acquisitions Compensation Analysis Creative "Cost Savings" Solutions   Performance Management Supervisor/Manager Training Safety/Security Other (please specify) Communications

3. On a scale from 1 to 5, with 5 being extremely satisfied, rate your company’s performance results in the following human resource areas:

Extremely dissatisfied Moderately dissatisfied Somewhat satisfied Moderately satisfied Extremely satisfied HR Strategic Planning 1 2 3 4 5 Compliance with HR laws and regulations 1 2 3 4 5 Employee manual/handbook 1 2 3 4 5 Benefit and Compensation plans 1 2 3 4 5 Performance management system 1 2 3 4 5 Ability to interview effectively and select for talent 1 2 3 4 5 Recruiting and retention processes 1 2 3 4 5 Staff training and development programs 1 2 3 4 5 Employee engagement strategies 1 2 3 4 5

Communication

4. Mark all of the following methods that your organization uses to communicate to employees:

Always Usually Sometimes Seldom Never Newsletters 1 2 3 4 5 Memos 1 2 3 4 5 Staff meetings 1 2 3 4 5 E-mail 1 2 3 4 5 Company website / intranet 1 2 3 4 5 Phone messages 1 2 3 4 5 Webcasts 1 2 3 4 5 Bulletin board in common areas 1 2 3 4 5 Mailings to employee residences 1 2 3 4 5 Attachments or inserts with paychecks / stubs 1 2 3 4 5 Off-site employee meetings 1 2 3 4 5 Employee handbook 1 2 3 4 5 Senior leader blogs 1 2 3 4 5

 

Compliance

5. How does your company learn about current employment-related laws and regulations affecting your business? (Check all that apply)

Payroll provider Benefits broker           HR Consultant Workshops/Seminars Trade journals / publications Professional organizations Internet Professional Employer Organization (PEO)   Other (please specify)

6. Do you have a formal training program to educate employees and management on safety and compliance-related issues? (Check all that apply)

Sexual harassment prevention training          OSHA-mandated training          Diversity/Sensitivity training Interview/Selection training CPR/First Aid training Take cover/ fire drills Disaster preparedness training         Other (please specify)

7. Does your company have a formal process to address employee complaints or grievances? (Check all that apply)

Open door policy        Alternative dispute resolution           Grievance procedure Disciplinary policy Other (please specify)

8. Does your company have an Employee Manual? If yes, how frequently is the content updated?

Annually 2-3 Years Never Other (please specify)

Performance and Recognition

9. Does your company have a formal performance review procedure in place? If yes, how often are they conducted?

Quarterly Semi- Annually Annually Other (please specify)

10. Does your company have a formal recognition or incentive program to reward excellent and above-average performance? If yes, which of the following actions can lead to employee recognition?

Outstanding leadership skills        Bringing in a large project or a new client                   Exceptional client service Getting published or speaking at an industry event Earning notoriety for a project or task Contribution to charitable organizations Working extra hours         Contribution to professional organizations Team player attitude   Technical excellence Extraordinary contributions to a project Contribution to charitable organizations   Other (please specify)

11. Mark all of the following recognition programs offered by your organization: 

Offered to all employees Offered to some employees Not Offered Customer service awards Employee of the month awards Annual achievement/performance awards Team-based awards Process improvement/idea awards On-the-spot awards Length-of-service awards Awards luncheon / dinner Alumni Program  (Retirement benefits, networking, etc)

 

Recruitment and Retention

12. Is a standard application of employment form used? If yes, how long are the applications maintained?

Yes, maintained until open position is filled Yes, maintained for up to 6 months Yes, maintained for one calendar year Yes, maintained indefinitely      Other (please specify)

13. How frequently does your organization use the following processes for selecting employees?

Always Usually Sometimes Seldom Never Interview with HR department 1 2 3 4 5 Interview with future manager 1 2 3 4 5 Interviews with key stakeholders (e.g., direct reports, indirect managers) 1 2 3 4 5 Realistic job previews 1 2 3 4 5 Assessment centers 1 2 3 4 5 Individual assessment 1 2 3 4 5 Background / reference checks 1 2 3 4 5 Personality tests 1 2 3 4 5 Cognitive ability tests 1 2 3 4 5 Job knowledge/skills tests 1 2 3 4 5 Personal history inventories 1 2 3 4 5 Drug and alcohol screening 1 2 3 4 5 Detailed job analysis (used for developing selection tools/systems) 1 2 3 4 5 Validation studies (analysis to determine the strength of the relationship between the selection tool/system and future performance) 1 2 3 4 5

14. Does your firm track turnover rates? If yes, how does your company's turnover rate compare to your industry?

Higher Lower Same

15. What is the average organizational tenure of your company's employees?

Less than one year 1-5 years 6-10 years 11-20 years 20 plus years

16. Mark all the following that are used by your organization to retain top talent?

Offered to all employees Offered to some employees Not Offered Succession planning Special assignments/job enrichment Special developmental opportunities Mentoring / coaching Process improvement/idea awards Job shadowing Networking events

Technology

17. What HR systems are automated at your company currently? (check all that apply)

Applicant Tracking System Time and Attendance Payroll Flexible Spending Account COBRA Administration Retirement Plan Human Resource Information System (HRIS) Benefit Enrollment System   Other (please specify)

Employee Satisfaction

18. Does your company measure employee satisfaction? If yes, does your firm offer any of the following feedback mechanisms for employees to use? (check all that apply)

Employee satisfaction surveys (physical or electronic) Anonymous suggestion box (physical or electronic) Employee satisfaction surveys (administered in-house) Employee satisfaction surveys (administered by an independent third party) Staff retreats (out the office) Staff meetings (within the office) Face-to-face meetings with executives for all staff Exit interviews None of the above

19. What programs, practices or activities does your firm have in place to increase employee satisfaction? (check all that apply)

Breakfasts/lunches/snacks Golf tournament Athletic events Holiday parties Family picnics Company anniversary celebration Staff service celebration Entire staff corporate retreat Staff outings (movies, bowling) Staff and family outings (theme parks, bowling, sporting events) Annual meeting Baby/wedding showers Birthday celebrations Retiree parties/reunions Staff contests Lunch time brown bags/seminars Other (please specify)

Benefits and Compensation

20. How often does your company compare your benefits offerings with the market/competition?

Request competitive bidding annually Request competitive bid every 2-3 years Conduct analysis of provider networks Participate in industry benefit surveys None of the above

21. Describe the health insurance program provided by your organization.

HMO PPO PPO as qualified HDHP PPO with H.S.A or HRA EPO (Exclusive Provider Organization) POS (Point of Service) Indemnity

22. Does your company have a formal compensation plan in place? If yes, what benchmarking methods has your firm used to stay competitive?

Benchmark salaries with industry Hired an outside consultant Participated in a peer review program that included benchmarking of compensation Other (please specify)

Work/Life Balance

23. Do you provide your employees with resources to manage work/life issues? If yes, which of the following are offered?

Child care referrals Family leave policy (beyond legal requirements) Job sharing Telecommuting Flexible scheduling (e.g., flex-time and/or compressed work week) Summer hours On-site fitness/recreation center Personal days Bereavement policy Concierge services (e.g., dry cleaning pick-up) Leave sharing (option to donate personal/vacation days to other employees) Wellness program Lactation room Employee assistance program On-site exercise classes (e.g. aerobics, yoga) Weight management classes Phased return from leave Other (please specify)

Training and Development

24. Does your firm offer any of the following types of training?

No, do not offer any training Yes, offer in-house training by firm employees Yes, offer online training system Yes, offer reference books or materials for self-study Yes, offer outside training seminars, conferences, or classes Yes, offer executive coaching Yes, offer a corporate university program Yes, offer user groups or roundtable discussions (focused on employee training development) None of the above

Culture

25. What does your company do to ensure a diverse, nondiscrimatory culture?

Specifically recruit women Specifically recruit minorities Offer a range of benefits that appeal to different people Hold diversity seminars Offer paid time off for religious holidays Other (please specify)